You are going to write an application letter. Before you start, answer the following questions:
- Do you know the name of the person you are writing to?
- Have you ever met this person?
- Is your letter for business or giving news?
- Which of the following topics would your reader expect to find in your letter?
- Your age.
- Your present occupation.
- Your previous experience in this kind of job.
- Where you live.
- Other countries you have visited.
- Personality traits.
- Where you saw the advertisement.
- Why you would be suitable for the job.
- How much money you expect to earn.
- Information about how to contact you.
- What languages you speak.
- Which of the following greetings and endings are suitable for your letter?
- Dear Sir / Madam, …. Yours faithfully, Kurt Fisher.
- Dear Festival UK, … Your faithfully, Kurt Fisher.
- Dear Sir / Madam, … Your sincerely, Kurt Fisher.
- Dear Miss Richards, … Yours sincerely, Kurt Fisher.
- Dear Ms Richards, … Yours sincerely, Kurt Fisher.
Work with a partner and answer the questions.
- What kind of person might apply for this job? e.g. a student, a PR graduate,
- What skills / knowledge / qualifications might he / she need? E.g. a driving license, a BA in Education… a certificate in gymnastics… a diploma in Martial Arts, etc. Courses on Conflict Management… First Aid training, etc.
- A good candidate for this job would have to be…
Rewrite the following sentences to make them more appropriate for a formal letter. Use the following words or phrases:
Attend considerable enjoyable
Fluently Receive to be available for
To be impressed by to be willing to
- I got my diploma last year.
- It was fun!
- I liked the way the tournament organizers looked after their employees.
- I speak English very well.
- I’m OK about working the first week in August.
- I am free to work in August.
- Would you like me to come for an interview?
- I have had a lot of experience of this kind of work.
STRUCTURE OF A FORMAL LETTER
A FORMAL GREETING: Dear Sir / Dear Madam (when you do not know the person’s name); Dear Ms Richards (when you know the person’s name).
Opening remarks / reasons for writing. (I am writing to apply for the position of…)
The name of the job / course, where you saw it advertised. (the post of steward advertised in the Festival UK website / in yesterday’s Times).
PARAGRAPHS 2, 3, 4…
Development of subject(s)
The main subjects of the letter are developed in some detail, starting a new paragraph for each topic.
- age, present job and/ or studies.
- skills and personal qualities that are suitable for the job / course.
Any other important information (i.e. when you would be available for interview, where and when you can be contacted, references you can send, a remark that you hope your application will be considered, etc. (I will be available for interview in…, I enclose references from my last two employers…
CLOSING REMARKS: I look forward to hearing from you…
Yours faithfully (when you do not know the person’s name) / Yours sincerely (when you know the person’s name); + your full name.