Posted by: crisdiaz24 | November 21, 2011

HOW TO WRITE AN APPLICATION LETTER -WRITING UNIT 1 – NEW ENGLISH FILE ADVANCED

FORMAL LETTERS

 

 

You are going to write an application letter. Before you start, answer the following questions:

 

-          Do you know the name of the person you are writing to?

-          Have you ever met this person?

-          Is your letter for business or giving news?

-          Which of the following topics would your reader expect to find in your letter?

  1. Your age.
  2. Your present occupation.
  3. Your previous experience in this kind of job.
  4. Where you live.
  5. Other countries you have visited.
  6. Personality traits.
  7. Where you saw the advertisement.
  8. Why you would be suitable for the job.
  9. How much money you expect to earn.
  10. Information about how to contact you.
  11. What languages you speak.

-          Which of the following greetings and endings are suitable for your letter?

  1. Dear Sir / Madam, …. Yours faithfully, Kurt Fisher.
  2. Dear Festival UK, … Your faithfully, Kurt Fisher.
  3. Dear Sir / Madam, … Your sincerely, Kurt Fisher.
  4. Dear Miss Richards, … Yours sincerely, Kurt Fisher.
  5. Dear Ms Richards, … Yours sincerely, Kurt Fisher.

 

Work with a partner and answer the questions.

 

  1. What kind of person might apply for this job? e.g.  a student, a PR graduate,
  2. What skills / knowledge / qualifications might he / she need? E.g. a driving license, a BA in Education… a certificate in gymnastics… a diploma in Martial Arts, etc. Courses on Conflict Management… First Aid training, etc.
  3. A good candidate for this job would have to be…

 

THE STYLE

 

Rewrite the following sentences to make them more appropriate for a formal letter. Use the following words or phrases:

 

             Attend                       considerable            enjoyable

Fluently                     Receive                      to be available for

To be impressed by                                    to be willing to

 

  1. I got my diploma last year.
  2. It was fun!
  3. I liked the way the tournament organizers looked after their employees.
  4. I speak English very well.
  5. I’m OK about working the first week in August.
  6. I am free to work in August.
  7. Would you like me to come for an interview?
  8. I have had a lot of experience of this kind of work.

 

 

STRUCTURE OF A FORMAL LETTER

 

A FORMAL GREETING: Dear Sir / Dear Madam (when you do not know the person’s name); Dear Ms Richards (when you know the person’s name).

 

INTRODUCTION

PARAGRAPH 1

Opening remarks / reasons for writing. (I am writing to apply for the position of…)

The name of the job / course, where you saw it advertised. (the post of steward advertised in the Festival UK website / in yesterday’s Times).

 

MAIN BODY

PARAGRAPHS 2, 3, 4…

Development of subject(s)

The main subjects of the letter are developed in some detail, starting a new paragraph for each topic.

e.g.

- age, present job and/ or studies.

- qualifications.

- Experience.

- skills and personal qualities that are suitable for the job / course.

 

CONCLUSION

FINAL PARAGRAPH

Any other important information (i.e. when you would be available for interview, where and when you can be contacted, references you can send, a remark that you hope your application will be considered, etc. (I will be available for interview in…, I enclose references from my last two employers…

CLOSING REMARKS: I look forward to hearing from you…

Yours faithfully (when you do not know the person’s name) / Yours sincerely (when you know the person’s name); + your full name.

 

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Responses

  1. Great post thanks. I really enjoyed it very much. You have a great blog here. Thanks again for sharing.

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